A primary objective of elementary educators is to provide instructional experiences that allow for the success of all children placed in their care. There are instances, however, when grade retention may be introduced as a possible educational alternative. In the event retention is to be introduced for consideration, certain understandings must be observed.
Step 1: The student is identified to be considered for retention.
Step 2: The teacher confers with the building principal.
Step 3: The teacher will initiate a parent conference to inform and discuss with them identified concerns and possible solutions.
Step 4: If the teacher and principal feel that decision requires additional input, the principal places the student’s name on the agenda for a team staffing.
Step 5: To the extent possible, the counsel of all teachers having had contact with the child will be sought.
Step 6: The parent, teacher and the principal will meet to discuss the retention.
Step 7: The principal makes the decision regarding grade placement based upon the recommendations and findings of all concerned parties. A retention decision with accompanying rationale, along with a recommended instructional plan, will be developed by the teacher. A copy of this rationale and the recommended instructional plan will be forwarded to the office of the deputy superintendent of schools.
Step 8: The principal discusses the decision with the teacher, the parents and the child prior to the end of the school year.
Step 9: In the case of retention, the principal sends a letter of confirmation to the parents within one week following the conference. A copy of this letter will be placed in the child’s CA-60 folder.
The final decision as to the most appropriate placement for all students in all circumstances, except the handicapped, shall remain with the school.
7/1/93, Rev. 10/6/11