The School District prohibits the disclosure of social security numbers to unauthorized persons or entities. The purpose of this policy is to protect the confidential nature of social security numbers used at or by the School District. The School District and its employees will not knowingly display, disclose, transfer, or unlawfully use the social security number of any employee, student, or other individual in any manner that violates the Social Security Privacy Act of 2004 or the Privacy Act of 1974.
The Superintendent shall, by regulation, limit access to information or documents that contain social security numbers. School District employees responsible for the maintenance of records that contain social security numbers shall observe all administrative, technical and physical safeguards established by regulation to implement this policy.
Documents or records that contain social security numbers shall be shredded and disposed of in a manner that protects their confidentiality.
Any School District employee who fails to comply with this policy will be subject to disciplinary action, up to and including termination.
This policy and its regulations shall be published in the employee handbook and/or in other appropriate manuals or similar documents. The published documents may be made available electronically.
Legal references: MCL 445.81 et seq; 5 U.S.C. § 552a(note)