Procedures for collection of bad debt shall include:

  1. As a preventative measure, all contracts shall include a cover letter which describes the district’s collection process.  This shall be signed as part of the contract.
  1. Once a bad debt has been identified, the individual or company shall be notified and given a time frame within which to rectify the situation.
  1. If payment is not received within the time frame of the first notice, a second notice shall be sent.
  1. If payment is not received after the second notice, the documentation shall be turned over to the Business for further collection procedures.

3/4/2004