All student activity funds shall be audited annually at the same time as the general fund budget.
Student Fund Raising
The Board recognizes the existence of many worthwhile community and student activities that require the raising of funds either by the sale of merchandise, tickets, or perhaps direct requests for money. Because of the need to safeguard students in the educational program, the Board limits participation of students to those activities that have the building principal and/or superintendent’s approval under this policy.
Community and school fund raising organizations may contribute to the enrichment of basic programs or to co-curricular and extra-curricular activities through the contribution of funds and/or items as long as those contributions have been determined consistent with the above and approved by the superintendent through the appropriate building or program administrator.
This policy does not apply to regular school programs such as dramatics, athletics, or musical concerts, etc., where students might be selling admission tickets for school events. Elementary students will not be asked to sell tickets for middle school or senior high school activities.
Every attempt shall be made to coordinate fund raising activities among buildings and various organizations in the district in order that excessive demands are not made upon members of the community.
All fund raising projects carried on by a school organization shall require the approval of the building principal. School-wide projects shall require the approval of the deputy superintendent of schools. Approval must be obtained before the project is started to assure:
- Students are not being “used” or their educational program interrupted.
- The coordination of activities or similar activities are not in conflict with each other.
- The appropriateness of the activity and that all fund raising activities, and the use/expenditure of the funds raised therefrom, comply with local, state, and federal laws and regulations.
Fund raising projects shall be compatible with the school’s purpose, goals, and general community expectations.
In approving fund raising activities, the district should avoid or keep to a minimum competition with local merchants. When feasible, efforts should be made to patronize local merchants and manufacturers when obtaining merchandise for sale.
Emphasis, wherever possible, should be placed on service-type projects where talents of students are used in positive, developmental ways.
Commercial products or services may be advanced for the purposes of raising funds or of accepting gifts in support of district programs and interests, subject to the following guidelines:
- The activity must be approved by the building administrator, subject to review by the deputysuperintendent of schools. If a request is denied, the decision may be appealed to the superintendent.
- Promotion of the activity may not involve direct contact between the commercial representative and the students at any time during the instructional day.
- Employee involvement with any aspect of the activity will not be required at any time.
- Door-to-door solicitation by students will be discouraged.
- Space for concessions or storage of commercial products will not be provided for a period of time exceeding two weeks (a rental fee may be negotiated for longer periods of time).
- The District shall transfer funds remaining in accounts of student organizations that have been inactive for one year or in accounts of classes that have been graduated for one year to accounts of other co-curricular organizations or to the District’s general fund upon recommendation of the superintendent.
All information, advertising, tickets and other promotional materials must carry the name of the sponsor. The use of the title, board of education and/or Walled Lake Schools, shall not be used on any materials, notices or advertising.
Revenues and expenditures of fund raising projects shall be properly processed through the internal accounting system of the district. (Refer to Business Office Procedure Manual).
Fund raising projects carried on for special trips or special projects should not be started until approval of the trip or project is granted. Trips covered by this policy shall include out-of-state and overnight trips, as well as trips to foreign countries. Projects covered include those in which anticipated expenditures would be $1,000 or more.
All participation shall be voluntary.
Fund raising projects should take very little, if any, class time and should not make an excessive burden on classroom teachers. Class or organization sponsors must assume the responsibility for supervising the project, accounting for funds, making reports and any other details involved in the project.
LEGAL REF: MCL, 380.1300
(P 2510, P 2511)
Revised: 1/4/07, 10/6/11